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Assessment Guide

Top Performers

3.7.  Cadet Top Performer Award.  The Cadet Top Performer Award is a Headquarters AFJROTC award presented to a maximum of 2% of the current unit cadet corps population during a HQ SAV or UE (not awarded during a first year new unit visit).  The award will recognize a cadet’s performance in the following key areas as determined by the SASI.

 

3.7.1.  Leadership and job performance in primary duty. The following may be considered:  leadership qualities -- involvement and positions held in extracurricular activities; academic performance --  nominee must be in good academic standing in all high school course work; significant self improvement; community involvement; and/or other accomplishments.

 

3.7.2.  A SASI may nominate candidates via email to their respective Regional Director no later than 2 weeks prior to the external assessment.  Use a short (1-2 sentences should suffice) simple narrative format addressing each of the key areas for justification of the cadet’s nomination as a Top Performer.  Regional Directors will present awards to nominees (if available) during their visit unless personal observation of the cadet warrants otherwise.

 

3.7.3.  A SASI is authorized to award the Top Performer Award during the school year if the unit does not receive a HQ UE or SAV.  Remember, this is only to be given to 2% of the unit cadet corps population (see paragraph 3.7.1 for Top Performer Award criteria).

 

3.7.4.  Ribbons will be available from JROSL and distributed to the Regional Directors for presentation.  The award consists of a certificate and a ribbon which may be presented by the Regional Director during the visit or the SASI if the cadet(s) is unavailable due to a class scheduling conflict, etc.  The ribbon may be worn for the duration of a cadet’s tenure in AFJROTC.

Assessment Description

4.2.  Staff Assistance Visit.  The intent of these visits is to provide assistance and guidance from HQ AFJROTC allowing units to identify and correct any areas of concern prior to the formal “graded” inspection visit.  External Staff Assistance Visits will not receive an overall rating.  This visit may take an entire school day.  Activities will be the same as those outlined in Para 4.1 with the addition of the following items:

 

4.2.1.  Units will follow the Unit Pre-Assessment Checklist located in WINGS | Published Files | AFJROTC Reference Guide Attach 3 upon notification of their SAV date.  Notification will be via WINGS email.

 

4.2.2.  Units will provide the evaluator all documents and materials located in WINGS | Published Files | AFJROTC Reference Guide Attach 4 when the evaluator arrives.  Evaluators may ask for additional documents or information (deliverables) to be provided prior to the evaluator’s arrival.  Units will provide deliverables to the evaluator by the date requested.

 

4.2.3.  Complete the entire Unit Assessment Checklist.

 

4.2.4.  Evaluator completes Unit Assessment Report in WINGS.  Although individual items will be assessed and section ratings will be generated, no overall assessment rating will be given.  A HQ Action Plan will be required for discrepancies.

 

4.2.5. Watch drill sequence if possible and time allows located in WINGS | Published Files | AFJROTC Reference Guide Attach 5.  Units may modify drill sequence based on skill and experience of cadets.  SASI/ASI schedules.

 

4.3.  Unit Evaluation (UE).  The intent of these visits is to provide a graded assessment as to how the unit is functioning and performing the mission.  The evaluator will debrief section ratings during the visit out-brief and will discuss the potential overall evaluation rating, which will be assigned by the headquarters following the visit.  The unit should prepare for the UE in the same manner as for the Staff Assistance Visit above.

4.4.  External Assessments to Address Specific Areas of Concern.  The purpose of this visit is to address specific areas that require the involvement of, or intervention by, HQ AFJROTC.  The specific intent determines the approach and focus areas during the visit.  In only rare circumstances will the visit incorporate the entire assessment checklist.  If scheduled, the visit can take place anytime during the school year and may take the entire school day.  Activities will be the same as those outlined in Para 4.1 with the addition of the following items:

 

4.4.1.  In-brief with the principal (or designated school official).  The purpose of this meeting is to explain the reason for the visit and give the principal an opportunity to ask questions of the HQ representative.  Specific areas of concern should be addressed if appropriate.  HQ AFJROTC or a representative of HQ AFJROTC will schedule no- notice visits.

 

4.4.2.  Have SASI/ASI schedule a meeting with the school guidance counselor to answer any questions or address any concerns.

 

4.4.3.  Evaluator completes Unit Assessment Report in WINGS.  These reports are visible to units (read only) through WINGS.  The unit will prepare an Action Plan for any noted discrepancies.  Evaluator will provide an additional written report to key HQ AFJROTC personnel if the assessment had a specific purpose.

Non-compliance Consequences

SECTION 5.  NON-COMPLIANCE CONSEQUENCES ON UNIT EVALUATIONS

 

5.1.  Process.  If a unit is found to be in non-compliance with applicable instructions during a Unit Evaluation, the Principal of the school will be briefed, in full, during the verbal out-brief by the evaluator.  The Director, HQ AFJROTC, will send a formal letter to the Principal and SASI addressing each non-compliance item.

5.1.1.  The unit will be required to submit an “Action Plan” for correcting the discrepancies in WINGS.  Units will have 30 days to submit the plan for RD review.

5.1.2.  When each “Meets with Discrepancies” or “Does not Meet Standards” item is corrected and closed, HOLM CENTER/JROV (HQ-Inspections) will be notified in WINGS.

5.1.3.  Failure to submit an Action Plan within 30 days will result in an email to the unit notifying them of their late submission.  Instructor probation and/or decertification may occur if discrepancies are not closed prior to the start of the next school year.

5.2.  Failure to Correct Discrepancies.  If a unit or school fails to correct discrepancies in a timely manner any of the following may occur:

5.2.1.  Sections II Public Law (Title 10) and School Agreement/DODI discrepancies, if unresolved, may result in the unit being placed on probation and/or the JROTC program may be closed at the high school.

5.2.2.  Instructor Performance, Equipment Management, Unit Operation or Cadet Operations discrepancies may result in the instructor(s) being placed on probation or decertified.

5.3.  Revisits. Depending on the nature of the discrepancies, Unit Evaluation revisits may be scheduled.

5.3.1.  Units that receive a “Does Not Meet Standards” rating during a Unit Evaluation will automatically receive a revisit. HQ AFJROTC will notify the Regional Director when the unit has completed the Action Plan and the Regional Director will schedule the revisit.  Revisits will occur NLT the following School Year and will consist of a complete Unit Evaluation.  These visits could be scheduled or no-notice, so these units should be prepared at all times.  A revisit rating of “Meets Standards” or greater is required or either instructor may be considered for decertification (Ref 36-2001 Chapt 19).

 

5.3.2.  A unit that receives a “Meets Standards with Discrepancies” rating during a Unit Evaluation is subject to a revisit based on the nature of the discrepancies.  In some cases, discrepancies can be adequately cleared through WINGS or a paper audit.  Revisits will be either scheduled or no-notice and will occur no later than during the following school year.  A formal Unit Evaluation will not be conducted during the revisit.  The visit will focus on those items identified as discrepancies during the Unit Evaluation.  However, all areas are subject to assessment.  Units that do not receive a complete evaluation of all items are reminded to complete an internal assessment by the published timeline.

 

5.3.3.  All unit evaluations resulting in “Meets Standards with Discrepancies” or “Does Not Meet Standards” will be reviewed individually and appropriate Regional Director will be the final authority on determining whether these units will receive a revisit.

 

5.3.4.  If the unit receives a “Meets Standards” rating or better on the revisit, the next external unit evaluation will be approximately three years from the date of this visit.